Guidelines: Obtaining Permissions


Unless a work falls within one of the exceptions above, or the intended use of a work constitutes "fair use", no Minnesota State Colleges and Universities faculty member or staff person shall use or make photocopies and other reproductions of copyrighted works unless specific permission has been obtained from the copyright owner. If written permission from the copyright owner has been obtained, the faculty member or staff person may make such copies and reproductions and use the work in any manner authorized by the copyright owner.

General Requirements

The following general requirements also apply when copying or reproducing others' protected works:

  • Copying for Profit: No Minnesota State Colleges and Universities faculty member or staff person shall copy or reproduce any copyrighted work for use in a profit-seeking venture without the written authorization of the copyright owner and the campus Intellectual Property Coordinator.
  • Unpublished Works: Unpublished works are entitled to copyright protection and all of the provisions and procedures described in this primer apply to unpublished works.
  • Commercial Copying: All of the provisions and procedures described in this primer apply to copying and reproduction whether the facilities used for the copying belong to a Minnesota State Colleges and Universities college or university or to a commercial establishment.
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Intellectual Property Coordinators

Minnesota State Colleges and Universities Intellectual Property Coordinators serve by appointment of the Presidents of their respective campuses and are an important resource for faculty and staff. Minnesota State Colleges and Universities faculty and staff may seek advice from the Intellectual Property coordinators on a range of intellectual property issues including:

  • whether a work is protected by copyright;
  • whether and to what extent a work may be reproduced;
  • how to go about obtaining permission to use a work;
  • negotiating royalties, licenses and fees;
  • and the application of copyright law to distance education settings.

The Intellectual Property Coordinators shall maintain copies of permission authorizations received from copyright owners. The coordinators also shall serve as agents under the Digital Millennium Copyright Act for Minnesota State Colleges and Universities and shall immediately advise the Presidents of such institutions if a notice of copyright infringement is received.

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